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How Does Mail Forwarding Work with a Virtual Office?

The virtual office concept has allowed almost anyone to have a professional business address without the headaches of office logistics and maintenance. The ability to work remotely while still having an accessible office at any time is a tremendous boon for startups and small businesses alike.

But virtual offices do more than just provide this space. A virtual office provider is also there to help you receive incoming mail from your clients, government agencies, and many others – and all you’ll need to do is pick up your mail at your convenience. Better yet, mail forwarding services have gone digital, making it much more convenient to receive your mail!

What is a Mail Forwarding Service?

Mail forwarding is a service that allows you to direct incoming mail to your virtual office’s location. Most virtual office providers will offer this service as a convenience feature, especially if you don’t work from the virtual office.

Every virtual office provider oversees your virtual office’s mailbox on top of other aspects of your virtual office. Any time you receive mail, your service provider will promptly send it to you, though you can arrange for how often mail is forwarded. Either way, you can stay on top of essential correspondence every time. If you prefer, you can also pick up your mail directly.

How Does Mail Forwarding Work with a Virtual Office

The Benefits of Mail Forwarding

Convenience

The virtual office is a significant force multiplier where convenience and flexibility are concerned, and mail forwarding is just one such aspect. Your virtual office can be a central hub for all business communications without cluttering your personal mailbox.

Having a trusted partner receive your mail on your behalf and then forward it to you is a big help, letting you focus on your business without getting distracted by lost or misplaced mail. You can even receive your mail even if you’re headquartered in a different country, with only a small postage fee to cover its delivery.

Timeliness

Once mail is received, your virtual office provider will usually send it to you almost immediately. They will also notify you when they’ve forwarded your mail so you know when to expect it. This ensures you can always stay on top of your mail every time.

Privacy

Ideally, you should separate your personal life at arm’s length from your business affairs. For many home-run businesses, using their home address removes any sense of privacy or safety: there’s the constant need to juggle between personal mail and work correspondence, the odd visitor or two, and potentially a barrage of spam calls, telemarketers and many other annoyances. Mail forwarding ensures privacy by directing all work mail (and visitors) to your virtual office instead.

Security

On top of ensuring your mail arrives in your hands when it reaches your virtual office, the service provider also guarantees your mail’s security. You won’t have to worry about mail getting lost, stolen or misplaced. Your service provider can also remove any spam mail you receive, focusing solely on important mail you’ll need to keep your business moving.

Cost Effectiveness

Under normal circumstances, you’d have to collect mail by yourself or pay a courier to do it for you. These can quickly rack up a costly bill over time. Mail forwarding instead allows you to receive mail effortlessly without leaving the office or hiring couriers to collect your mail. Any amount you can save can go a long way to helping your business grow.

Main Beneficiaries of Mail Forwarding Services

Startups that rely on remote work stand to gain the most. After all, a virtual office is a more affordable option than renting a proper office space. Even at this lower price point, a virtual office still provides everything a regular office has, even a dedicated receptionist and phone line. When you’re always on the go to grow your startup, mail forwarding ensures you can still receive mail in a timely fashion wherever you are.

But even existing businesses can also make the most of this service. Establishing a branch can still be a hefty investment, so a virtual office can be used as a forward base of operations to expand the business’ sphere of influence in another area. It’s still an ideal move to reach out to your customer base. You can have mail forwarding redirect mail from that location back to your headquarters for your prompt action.

Frequent parcel receivers are also able to rely on mail forwarding services. As long as you’ve informed your virtual office provider of the kind of parcels to expect, they can also have it sent to you in consistently good condition.

Make the Most of a Virtual Office Today

The benefits of mail forwarding make it easy to keep up with your mail even if you’re working from the comfort of home. Whether you’re a brand new startup, an established business looking to expand your reach, or an international company, get the most from a flexible virtual office and the ability to receive your mail from anywhere you are. Contact us today to learn more about our virtual office solutions!

Frequently Asked Questions

Are there additional charges for mail forwarding?

For local registered companies, the Premium package requires you to pay SG$30 as postage credit, where there’s an SG$1 handling charge per forward for local mail forwarding. Meanwhile, the Professional package has an SG$50 postage credit.

International companies pay SG$50 postage credit, but the Elite package has an SG$10 handling charge per cheque deposit. Meanwhile, the Professional package has an SG$5 handling charge per cheque deposit.

Do you provide mail digitising services?

All companies benefit from mail digitising for only SG$12 a month. We’ll help you scan your received mail and send the digitised contents to you via email.

Can I change my primary address for mail forwarding?

Yes, simply notify us of the address change. We’ll then help you take care of the rest.